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5.1 Getting Acquainted
with the Main GroupWise Window
Your main work area in GroupWise is called the Main Window.
From the Main Window of GroupWise, you can read your messages, schedule
appointments, view your Calendar, manage contacts, change the mode
of GroupWise you’re running in, open folders, open documents,
and much more.
You can open more than one Main Window in GroupWise by clicking ,
then clicking . This is useful
if you proxy for another user. You can look at your own Main Window and
the Main Window belonging to the person you are proxying for. You
might also want to open a certain folder in one window and look
at your Calendar in another. You can open as many Main Windows as
your computer’s memory allows.
The basic components of the Main Window are explained below.
5.1.1 Toolbar
The toolbar lets you quickly accomplish common GroupWise tasks,
such as opening the Address Book, sending mail messages, and finding
an item. For information about the toolbar, see Section 5.4, Using the Toolbar.
5.1.2 Folder and Item List Header
The Folder and Item List header provides a drop-down list
where you can select the mode of GroupWise you want to run (Online
or Caching), select to open your archived or backup mailbox, and
select a proxy mailbox.
5.1.3 Folder List
The Folder List at the left of the Main Window lets you organize
your GroupWise items. You can create new folders to store your items
in. Next to any folder (except for shared folders), the number of
unread items is shown in square brackets. Next to the Sent Items
folder, the number in square brackets shows how many items are pending
to be sent from Caching mode.
Here is what you’ll find in each of the default folders:
User Folder
Your user folder  (indicated
by your name) represents your GroupWise database. All folders in
you Main Window are subfolders of your user folder.
Mailbox Folder
The Mailbox  displays
all the items you have received, with the exception of scheduled
items (appointments, tasks, and reminder notes) you have accepted
or declined. Accepted scheduled items are moved to the Calendar.
Sent Items Folder
The Sent Items folder  displays
all sent items from the Mailbox and Calendar. The Sent Items folder
in versions prior to GroupWise 6.5 was a query folder, which had some
differences from the current Sent Items folder.
The following is a comparison between the previous Sent Items
query folder and the current Sent Items folder.
Table 5-1 Comparison Between Sent Items Query
Folder and Sent Items Folder
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All sent items reside in this folder
unless they are moved to a folder other than the Mailbox or Calendar.
If a sent item is moved to another folder, it no longer displays
in the Sent Items folder. |
No items actually reside in this folder.
This folder is a Find Results folder, which means a Find is performed
when you click the folder and the results of the Find (all sent
items) are displayed in the folder. If you delete an item from this
folder, the original item remains in its original folder and redisplays
the next time you open this folder. |
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You can resend, reschedule, and retract
sent items from this folder. |
You can resend, reschedule, and retract
sent items from this folder. |
Calendar Folder
The Calendar folder  shows
several calendar view options.
Contacts Folder
The Contacts folder  ,
by default, represents the Frequent Contacts address book in the
Address Book. Any modification you make in the Contacts Folder is also
made in the Frequent Contacts address book.
From this folder, you can view, create and modify contacts,
resources, organizations and groups.
Your proxies never see your Contacts folder.
Checklist Folder
Use the Checklist folder  to
create a task list. You can move any items (mail messages, phone
messages, reminder notes, tasks, or appointments) to this folder
and arrange them in the order you want. Each item is marked with
a check box so that you can check items off as you complete them.
The following is a comparison between the Checklist folder
and the Task List query folder (found in previous versions of GroupWise).
Table 5-2 Comparison Between Checklist Folder
and Task List Folder
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This folder contains the following items:
- Items you have moved to this folder
- Items you have posted to this folder
- Items that are part of a checklist that you have
created in another folder
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No items actually reside in this folder.
This folder is a Find Results folder, which means a Find is performed
when you click the folder and the results of the Find (all scheduled
tasks) are displayed in the folder. If you delete an item from this
folder, the original item remains in its original folder and redisplays
the next time you open this folder. |
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Any item type can reside in this folder. |
Only tasks show in this folder. Tasks
are scheduled items that are associated with a due date. |
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To mark an item completed, click the
check box next to the item in the Item List. |
To mark an item completed, open the item,
then click Completed. |
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Due dates are set by the person who sent
you the task. If you post a task for yourself, you can set a due
date. |
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To set the priority of an item, open
the item, then type a priority in the Priority field. |
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Checklist items do not display in the
Task List of the Calendar. |
Tasks display in the Task List of the
Calendar and can be marked Completed from the Calendar. |
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Tasks that are past due show as red in
the Calendar. |
Documents Folder
Your document references are organized in the Documents folder  so
you can locate them easily.
The Documents folder can contain only documents. If any other
type of item is moved to this folder by a GroupWise client older
than version 5.5, the item is deleted.
Cabinet Folder
The Cabinet  contains
all your personal folders. You can rearrange and nest folders by
clicking > . You
can change how the folders are sorted by right-clicking the folder,
clicking , then selecting what you
want to sort by.
Junk Mail Folder
All e-mail items from addresses and Internet domains that
are junked through Junk Mail Handling are placed in the Junk Mail
folder  .
This folder is not created in the folder list unless a Junk Mail
option is enabled.
While Junk Mail options are enabled, this folder cannot be
deleted. However, the folder can be renamed or moved to a different
location in the folder list. If all Junk Mail options are disabled,
the folder can be deleted. The folder can also be deleted if the
Junk Mail Handling feature is disabled by the system administrator.
To delete items from the Junk Mail Folder, right-click the
folder, click , then click
Yes.
Trash Folder
All deleted mail and phone messages, appointments, tasks,
documents, and reminder notes are stored in the Trash folder  .
Items in the Trash can be viewed, opened, or returned to your Mailbox
before the Trash is emptied. (Emptying the Trash removes items in
the Trash from the system.)
You can empty your entire Trash, or empty only selected items.
Items in the Trash are automatically emptied according to the number
days entered in the Cleanup tab in Environment Options, or you can
empty the Trash manually. The system administrator might specify
that your Trash is emptied automatically on a regular basis.
Shared Folders
A shared folder  is
like any other folder in your Cabinet, except other people have
access to it. You can create shared folders or share existing personal
folders in your Cabinet. You choose whom to share the folder with,
and what rights to grant each user. Then, users can post messages
to the shared folder, drag existing items into the folder, and create discussion
threads. You can’t share system folders, which include
the Cabinet, Trash, and Work In Progress folders.
5.1.4 Item List
The Item List on the right side of the Main Window displays
your mail and phone messages, appointments, reminder notes, tasks,
and document references. You can sort the Item List by clicking
a column heading. To reverse the sort order, click the column heading
a second time. For information about the icons used with different
items, see Icons Appearing Next to Items in Your
Mailbox and Calendar.
5.1.5 QuickViewer
The QuickViewer opens below the Folder and Item List. You
can quickly scan items and their attachments in the QuickViewer
rather than open each item in another window.
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