Up to this point in the documentation, we have been focusing on text. That is about to change!
This chapter will discuss inserting a table of contents, graphics, page numbers, links to web pages and how to
insert other types of KOffice data into a document.
This chapter will also cover document information and its relationship to document variables.
Entering Document information
KWord can store information about the author and the document in the same file as the text and data of the document.
Entering this information into KWord has two potential benefits:
-
This information will always be available for reference. This is especially important in situations where
there are many possible authors (employees) and hundreds (or thousands) of documents.
-
The information supplied here, can be inserted automatically into the document as a
document variable.
To enter document information, simply select
->
from the menubar. This will bring up a dialog box with two tabs.
The first tab is labeled
General
. Enter a document
Title
,
Subject
lines,
Keywords
and an
Abstract
.
The bottom of this page displays the
Type
of the document, the date of the creation and modification, the last printing date, the
Total editing time
and the
Revision number
. Click on
Reset
to clear all data and set the actual date as creation date.
The second tab is labeled
Author
and has blanks to enter the authors name,
Initials
,
Title
,
Position
,
Company
and contact information (email address, telephone numbers and physical address).
At the bottom of the dialog is a button labeled
Load From Address Book
. Clicking on this button will automatically insert your information contained in the KDE address book into this KWord document information dialog.
Note
You must inform the KDE address book which entry corresponds to your information.
To do this, open the KDE address book, select the entry that contains your name and address. Now select
->
from the menubar in the KDE address book. This only needs to be performed once.
KWord will now insert the entered information when the
Load From Address Book
button is clicked.
The second button
Delete Personal Data
allows you to remove all data of the entries on this page.
When finished entering the information, click
OK
to apply the changes.
If any document variables were changed, KWord will update their values throughout the document.
