Expressions are a way to quickly insert common phrases into a document. Once an expression has been selected, the
text is inserted into KWord.
Note
Expressions are different from variables. Expressions are inserted as regular text, can only be
changed later by manually editing the text. Variables, insert a placeholder in the document which can be automatically updated at
a later date.
To use an expression could not be easier.
Simply place the cursor at the location you want the expression inserted and select
->
from the menubar. This will give you a submenu with groups of expressions. Select the group that is appropriate
for your expression. This will bring up a list of expressions available to you. Select the appropriate expression.
Once selected, that expression will be inserted at the cursor position.
Add, change and delete expression groups and expressions
Adding an expression is accomplished by selecting
->
from the menubar. This will bring up a dialog box.
The list at the left shows you all available groups (
Employees
and
Notices
in the example above).
Notices
is the currently selected group.
You will need to create a new group the first time you want to add a new expression. KWord
will not allow the user to edit or remove any predefined expressions. You create a new group by clicking on the
New
located
below the group list
. A new group will be created
with the name
new group
. You can change the name of the new group by clicking on the
newly created group in the group list on the left, then editing the text box on the right labeled
Group name:
.
Change the name of a group
To change the name of a group, simply click on the group in the list on the left side of the dialog. Type the new name in the text
box labeled
Group name:
.
To delete a group, click on the group in the list on the left side of the dialog.
Warning
Be sure you have selected the correct group prior to clicking on the
Delete
button. KWord will not give you the opportunity to restore the group if it is accidentally deleted.
Click on the
Delete
button
below the group list
. The group and all of the expressions it
contained are immediately deleted.
Note
Deleting an expression with this dialog does not delete the expression from any document. It only removes the
expression from the menus.
Add a new expression to a group
The left side of the dialog box lists all the available groups. Select the group you want to add your expression to by
clicking with the left mouse button on the name of the group. The list on the right of the dialog labeled
Expressions
lists all the current expressions in the current group.
To add an expression, click on the
New
located
below the expression list
.
A new expression is created called
empty
. Type your new expression in the textbox below the list of expressions.
Edit an expression in a group
The left side of the dialog box lists all the available groups. Select the group that contains your expression to by
clicking with the left mouse button on the name of the group. The list on the right of the dialog labeled
Expressions
lists all the current expressions in the current group.
Click on the expression you want to edit in the expression list on the right.
Click in the text box below the expression list. You can now edit your expression in the textbox below the list of expressions.
When you are finished adding new expressions, simply click
OK
.
To delete an expression, click on the group in the list on the left side of the dialog. This will show a list of the expressions
belonging to that group in the listbox on the right labeled
Expressions
.
Select the expression you want to delete by clicking once with the left mouse button.
Warning
Be sure you have selected the correct expression prior to clicking on the
Delete
button. KWord will not give you the opportunity to restore the expression if it is accidentally deleted.
Click on the
Delete
button
below the expression list
. The
expression is immediately deleted.
Note
Deleting an expression with this dialog does not delete the expression from any document. It only removes the
expression from the menus.
When you are finished making changes, simply click
OK
.
