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Detailed Guides: Document Layout
Setting the Properties for a Frame
For each frame in your document, you can determine:
-
how KWord handles full text frames
-
how text wraps around or through overlapping
frames
-
the exact size of the frame
-
establish margins within a frame.
-
set a background color and pattern for the frame.
All of these options can be altered using a set of dialog boxes,
or by using a previously defined
framestyle
.
A
framestyle
is a predefined set of frameset formatting options which is given a name. Once a frameset
has been assigned a framestyle, any changes made to the framestyle will be reflected in all framesets which are
assigned that framestyle.
Tip
You may be noticing that framestyles function in a way similar to
text styles
. The main difference, is
framestyles control the look of the frame, and textstyles control the look of paragraphs within the frame.
Using the frame settings dialogs
All of these settings can be determined in the
Frame
Properties
dialog box.
In order to adjust the properties of any frame, you must first
select the frame you want to change.
Simply click once on the frame border of the frame you want to
edit. (Or by holding down the
Ctrl
key and clicking inside the frame with the
left mouse button.)
You edit the properties of a frameset using a set of dialogs which you can
open one of two ways:
-
Select
->
from the menubar.
-
Place the mouse pointer on the border of the frame, and click once
with the right mouse button. A small menu
will appear. Select
.
The Properties dialog consists of one dialog box, with six index
tabs labeled Options,
Text Run Around,
Connect Text Frames,
Geometry,
Background and
Borders.
The tab labeled
Options
is used to determine how
KWord behaves when there is too much text
to fit within the current bounds of the
frame.
KWord has three solutions to this situation:
-
Create a new
page
-
When a frame becomes full, KWord automatically
creates a new page. On this new page, it may create a new frame, of the
same size and position, if you choose.
-
Resize last
frame
-
When a frame becomes full, KWord
automatically extends the bottom border of the text frame to accommodate
the new text. It will continue to expand as new text is added. Conversely, it will shrink again if text is removed from the frame.
-
Don't show the extra text
-
KWord does not
create a new frame or change the current frame in any way. You will
need to manually resize the current frame, or add a new frame to the
frame set.
Simply make your selection in the section labeled
If Text is Too Long for Frame
.
In the section entitled
On New Page Creation
, you have three options available. You must select one.
-
Reconnect frame to current flow
-
Create a new frame, the same size and shape on a new page, and make it the last frame in the frameset.
-
Do not create a followup frame
-
Creates a new page, but not a new frame.
-
Place a copy of this frame
-
Creates a new page, with a new frame the same size, shape and position on the page. Additionally, KWord
copies the contents of the frame from the previous page.
Tip
This is useful for title frames, headers and footer frames. Each page will have an automatic copy of this information
on any new pages.
If you place a mark in the check box labled
Changes will be applied to all
frames in frameset
, then any changes made in the frame properties dialog box
will automatically be applied to all frames within the frameset.
If you place a mark in the check box labeled
Protect content
, KWord
will not allow any changes to the text within the frame, or the formatting of the text within the frameset.
Note
You can still reshape or even delete the frame, but the content within the frame is locked. To lock the location
and size of the frame, see the Geometry tab.
To make changes to the text, you need to remove the mark from
Protect content
.
To adjust how text flows around overlapping frames, click the tab
labeled
Text Run Around
.
When you overlay two text frames, and text from both frames is
competing for the same space on the page, KWord can (at your option),
make sure that text from two frames does not overlap.
As you can see from the options in the dialog box, there are three
possible choices.
-
Text will run through this frame
-
By selecting this option, KWord will ignore this frame
when it displays the text in overlapping frames.
-
Text will run around the frame
-
By selecting this option, KWord will wrap the text
of overlapping frames around this frame.
If this option is selected, you can determine which side the text runs around in the section labeled
Run Around Side
. Simply choose
Left
,
Right
,
or
Longest side
.
-
Text will not run around this frame
-
By selecting this option, KWord will not wrap any
text around the edges of this frame, but instead, will skip down below
this frame before continuing to display text in overlapping frames.
You can also determine how close your frames appear by setting the
Distance Between Frame & Text
in the spin boxes provided. If you place a mark in the
checkbox labeled
Synchronize changes
KWord will make all distances equal.
Move a frame to a new frameset
You can change which frameset the current frame belongs to by selecting
the
Connect Text Frames
tab.
This dialog gives you the option to create a new frameset for the current frame or move the selected frame to a current frameset.
Select
Select existing frameset to connect frame to:
, to add the current frame to a previously created
frameset. Choose one of the
framesets listed in the table below to specify which frameset.
To create a new frameset, select
Create a new frameset:
and type the name of the new frameset in the
text box labeled
Name of frameset
. KWord will create a new frameset with the current frame
as the only frame in the frameset (for now).
Tip
It is helpful to name your framesets with descriptive names. Name the frameset with a description of the contents
so that you can quickly refer to it again later.
You can adjust the size and position of your frame by
clicking on the tab labeled
Geometry
.
This dialog box allows you to specify
exactly
where the frame goes and how large it is.
If you put a mark in the check box labeled
Protect size and position
, the frame size and position will
be fixed at their current location. You will not be able to move the frame on the page until this box is unchecked.
Determine Size and Position
You can locate your frame on the page by first entering the
Left:
and
Top:
measurements. This determines where the top left corner of the
frame will be. All measurements are from the top left corner of the
page.
You can also determine the exact size of the frame by entering its
Height:
and
Width:
in the text boxes provided. These two measurements are
relative to the top left corner of the frame you specified above. not to the size of the page.
Determine Margins in the Frame
Using the boxes labeled
Left:
,
Right:
,
Top:
and
Bottom:
, you can establish
margins
within the frame
. This should not be confused with margins for the page, which are defined in the
page properties dialog box.
Tip
If the
Synchronize changes
check box has a mark in it, KWord will take any changes you
make to one margin, and automatically apply them to the other 3 margins.
In other words, if this check box is selected, and you enter a margin of 1 cm in any of the 4 margin boxes, all 4 frame margins will now
become 1 cm in size.
If this option is off, each text box can be given a different value.
You can adjust the background color of the text frame by selecting the
Background
tab.
Select the color of the background by clicking on the button labeled
Background color:
. The color is selected using the
Color selection dialog.
You can change the borders of the text frame by selecting the
Borders
tab.
Select the
Style:
and
Width:
of the borders
with the two drop down boxes on the left side of the dialog.
Select the color of the borders by clicking on the button labeled
Color:
. The color is selected using the
Color selection dialog.
Use the four icons (Border Left, Border Right, Border Top
and Border Bottom) below the
Color
button
to determine on which side of the frame you want to have a border.
A
Preview
of the selected settings is shown on the right side of the dialog.
Click
OK
to accept all of your changes and to close the dialog box.
Click
Apply
to accept all of your changes without closing the dialog box.
Click
Cancel
to forget all of your changes.
Formatting a frame with a framestyle
To format a frame using a predefined framestyle simply:
Select the frame(s) by holding down
Ctrl
and clicking within the frame with the left mouse button.
Select
->
from the menubar. A submenu will appear, listing all the currently defined framestyles. Select the name of the framestyle
you want and all selected frames will automatically be formatting using the options of that framestyle.
To change the options of a framestyle, you will need to use the framestyle manager.
Select
->
from the menubar. A dialog box will appear.
All of the currently defined framestyles are listed in the listbox on the left. The currently selected framestyle is highlighted, and
the name of the currently selected framestyle is listed in the text box labeled
Name
. (In this example,
the currently selected framestyle is
Light Gray
.)
Select the framestyle you want to change by clicking on the name of the framestyle in the listbox on the left.
There are three tabs in on the right side of the dialog box:
General
,
Borders
and
Background
In the
General
tab, you can change the name of the liststyle by typing the new name in the text box
labeled
Name
. You can also see a preview of what your frame will look like in the preview box.
The
Borders
tab works the same as the tab of the same name when formatting a paragraph. For more specific
information click here.
The
Background
tab operates identically to the same tab when formatting a frame. Click
here for more specific instructions.
Once all changes have been made, click
OK
to save your changes. All of the affected framesets will
be changed to reflect the new options.
Creating a new framestyle
To create a new framestyle, select
->
from the menubar. A dialog box will appear.
Select a framestyle from the list at the left which most closely matches your new desired framestyle by clicking on the name with the left mouse button.
The selected framestyle will be used as a template for the new framestyle.
Click on the
New
button. KWord will generate a new framestyle, which is a copy
of the previously selected framestyle.
Choose a name for your new framestyle, and type it in the text box labeled
Name
.
You can now change your frame border and background options. For details, see
Editing a framestyle.
When you are finished creating your framestyle, click
OK
, and your framestyle is saved.
Note
Framestyles are specific for each document. A framestyle created in one document can not be used in another document unless you
import the framestyle from that document.
To delete framestyle, select
->
from the menubar. A dialog box will appear.
Select the framestyle you want to delete by clicking once with the left mouse button in the list on the left.
Click on the
Delete
button.
Note
KWord will not allow you to delete the
Plain
framestyle.
Changing the order of the framestyles in the list
To change the order that the framestyles are listed, select
->
from the menubar. A dialog box will appear.
The order the framestyles are listed in the menu is determined by the order of the framestyles in the list on the left.
Select the framestyle you want to move from the list at the left by clicking once with the left mouse button.
Now click on the up and down arrows located at the bottom of the list of framestyles. This will move the
selected framestyle up or down in the list of framestyles.
When you are satisfied with the order of the list, select
OK
.
Importing a framestyle from another KWord file
To import a framestyle from another KWord file, select
->
from the menubar. A dialog box will appear.
Click the button labeled
Import From File...
to open the
file selection dialog.
� Choose your file, and click
OK
.
A new dialog box will appear listing all available framestyles for importing.
Tip
If KWord encounters a duplicate framestyle name in the selected file, it will append a number to the end of the
framestyle name to identify the imported style.
As an example, if you import the
Plain
framestyle from another KWord file, KWord will change
the name to
Plain-1
.
Select
all
the framestyles you want to import. Then click
OK
.
The framestyles will now appear at the bottom of your list of framestyles. Click
OK
to save the framestyles to the new document.
Working with Frames�
�Formatting Paragraphs
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