Controlling printing
Impress
provides many options for printing a presentation: with multiple
slides on one page, with a single slide per page, with notes, as an
outline, with date and time, with page name, and more.
For
more control over printing a presentation, choose File
> Print to display the
Print dialog (Figure 171).
On the Print
dialog, you can choose:
Which
printer to use (if more than one are installed on your system) and
the properties of the printer—for example, orientation (portrait
or landscape), which paper tray to use, and what paper size to
print on. The properties available depend on the selected printer;
consult the printer’s documentation for details.
What slides to
print, how many copies to print, and in what order to print them.
Pages
prints the slide numbers you list in the box. Use hyphens to
indicate ranges and commas or semicolons to separate ranges; for
example: 1, 5, 11-14, 34-40.
Selection
prints selected objects. This choice is available only when you
have selected one or more objects on a slide (in Normal view).
What
items to print. Click the Options
button to display the Printer Options dialog (Figure 172).
Selecting
printer options for a presentation
Selections
on the Printer Options dialog (Figure 172) apply to this printing of
this presentation only. To specify default printing options for
Impress, see “Selecting default print options” on page 221.
Some
items of interest on the Printer Options dialog include:
Under
Contents:
Drawing
prints one slide per page, full page, in landscape.
Notes
prints a single slide per page with any notes entered for that
slide in Notes
View.
Handouts
prints the slides in reduced size on the page, from a single slide
up to six slides per page. To choose how many slides print on each
page, first switch to Handout view, then choose Format
> Modify Layout. Click the thumbnail image showing
how many slide per page you want to print, then click OK.
Now follow the print instructions above and choose Handouts.
Outline
prints the title and headings of each slide in outline format.
Under Quality:
Default
prints the presentation in color on a color printer or in grayscale
on a mono printer, including all background colors and images. If
you have used a dark background (which looks good when projected),
the slides may not be very readable when printed, especially on
handouts with small images.
Grayscale
prints in black, white and grayscale on both color and mono
printers, and does not print background colors or images.
Black
& white prints in black, white and grayscale
and does not print background colors or images.
Under
Print,
you can choose additional elements to be printed in the page margin.
If you marked Brochure
in the Page
options area, the only available selection in this
area is Hidden
pages.
Page
name includes the name of the slide. Not
available with brochure printing.
Date
prints the current date at time of printing. Not available with
brochure printing.
Time
prints the current time. Not available with brochure printing.
Hidden
pages prints the slides that are marked as hidden
in the presentation.
Under
Page
options:
Default
prints the slides full size.
Fit
to page scales down slides so they fit on the
paper in the printer.
Tile
pages prints several slides on a page, if the
slides are smaller than the paper.
Brochure
is discussed in “Printing a brochure” on page 222.
Paper
tray from printer settings specifies that the
paper tray to be used is the one defined in the printer setup.
Selecting
default print options
Selections on the
Printer Options dialog over-ride any default settings. To specify
default settings for printing, use Tools
> Options > OpenOffice.org Impress > Print.
The page displayed contains the same choices as the Printer Options
dialog.
Other
printer settings are found in Tools
> Options > OpenOffice.org > Print,
as shown in Figure 173.
Use this page to specify quality settings for printing, and whether
to have OOo warn you if the paper size or orientation of your
document does not match the printer settings.
Printing
in black and white on a color printer
You
may wish to print documents in black and white on a color printer,
to save expensive color ink or toner or to make handouts of slides
with dark backgrounds easier to read. Several choices are available.
To
print the current document in black and white or grayscale:
Click
File > Print
to open the Print dialog (Figure 171).
Click
Properties to
open the properties dialog for the printer. The available choices
vary from one printer to another, but you should find an option for
Color. See your printer’s help or user manual for more
information.
The
choices for color may include black
and white or grayscale.
Choose one of these. Grayscale is best if you have any graphics in
the document. Click OK
to confirm your choice and return to the Print dialog, then click
OK again to print
the document.
To set up OOo to
print all color text and graphics as grayscale:
Click Tools
> Options > OpenOffice.org > Print to display
the dialog shown in Figure 173.
Select
the Convert colors to
grayscale checkbox. Click OK
to save the change.
To
set up Impress to print all color text as black, and all graphics as
grayscale:
Click
Tools > Options >
OpenOffice.org Writer > Print.
Under
Quality,
select the Grayscale
or Black & white checkbox. Click OK
to save the change.
