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Inserting a chart
To
add a chart to a slide, select the corresponding layout in the list
of predefined layouts in the task pane or use the Insert
Chart feature.
Creating
a chart in AutoLayout
In
the Tasks pane, choose a layout
that contains a chart (look for the vertical bars). See Figure 115.
Double-click
the chart icon in the center of the chart area. A full-sized chart
appears that has been created using sample data. See Figure 116.
To
enter your own data in the chart, see “Entering chart data” on
page 159.
Creating
a chart using the Insert chart feature
Select
Insert >
Chart, or click the Insert
Chart icon
on the Standard toolbar. A chart appears that has been created
using sample data. See Figure 116.
To
enter your own data in the chart, see the “Entering chart data”
on page 159.
Choosing
a chart type
Double-click
the chart. It should now have a gray border. The main toolbar has
now changed to show tools specifically for charts. (If the main
toolbar is not showing, select View
>
Toolbars >
Main Toolbar.)
Click
the Chart Type
icon
or select Format >
Chart Type. The Chart
Type dialog
appears. See Figure 117.
In
the section Chart category,
select either 2D
or 3D to see the
different types of charts.
In
the section Chart type,
click one of the icons to select it and see the different variants
of the selected chart type in the Variants
section.
Choose
a chart variant.
Click
OK. The chart in
the presentation reflects the new type selected.
Entering
chart data
Opening
a chart data window
Double-click
the chart. It should now have a gray border. The main toolbar has
now changed to show tools specifically for charts.
Click
the Chart Data
icon
or select Edit >
Chart Data. The Chart
Data window
(Figure 118) appears. (If the main toolbar is not showing, select
View >
Toolbars >
Main Toolbar.)
Entering
data
Enter
data in the Chart Data window.
Insert
buttons
insert a row or column.
Delete
buttons
remove the information from a selected row or column.
Switch
buttons
exchange the contents of the selected row with the contents of the
row below it, or the contents of a column
with those of the column to the right.
Sort
buttons
organize the content in ascending order. You can sort data
within a selected row or column, or sort the rows or columns
themselves.
Apply
to Chart transfers the data
from the table to the chart.
Input
fields
are where you insert data. Enter information in the
boxes within the desired rows and columns.
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Tip
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By
dragging the Chart Data window so that your chart is visible, you
can immediately see the results after clicking the Apply
to Chart button.
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Formatting
the chart
Format
menu
The
format menu has many options for formatting and fine-tuning the look
of your charts.
Double-click
the chart so that it is enclosed by a gray border. Click Format
in the main menu list. See Figure 119.
Title
formats
the titles of the chart, the x axis and y axis.
Legend
formats the location, borders, background, and type of the
legend.
Axis
formats the lines that create the chart as well as the font of
the text that appears on both the X and Y axes.
Grid
formats the lines that
create a grid for the chart.
Chart
Wall, Chart Floor, and
Chart
Area are described in the following sections.
Chart
Type changes what kind of chart is displayed and
whether it is two- or three-dimensional.
Auto
Format takes you through the AutoLayout feature.
3D
Effects formats various elements of a 3D chart.
3D
View formats the various viewing angles of 3D
chart.
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Note
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Chart
Floor, 3D
Effects, and 3D
View options are
only available for a 3D chart. These options are unavailable
(grayed out) if a two-dimensional chart is selected.
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The two main areas
of the chart control different settings and attributes for the
chart. See Figure 120.
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Note
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Chart
Floor, from the
Format
menu, is only available for 3D charts and has the same formatting
options as 3Chart
Area and Chart
Wall.
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Knowing
the difference between the chart wall and chart area is helpful when
formatting a chart.
Resizing
the chart
Click
on the chart to select it. Green sizing handles appear around the
chart.
To
increase or decrease the size
of the chart, click and drag one of the markers in one of the
four corners of the chart. To maintain
the correct ratio of the sides, hold the Shift
key down while you click and drag.
Moving
chart elements
Double-click
the chart so that is enclosed by a gray border.
Click
any of the elements—the title, the key, or the chart graphic—to
select it. Green resizing handles appear.
Move
the pointer over the selected element. When it becomes a
four-headed arrow, click and drag to move the element.
Release
the mouse button when the element is in the desired position.
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Note
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If
your graphic is 3D, round red handles appear which control the
three-dimensional angle of the graphic. You cannot resize or
reposition the graphic while the round red handles are showing.
With the round red handles showing, Shift
+ Click to
get the green resizing handles. You can now resize and reposition
your 3D chart graphic. See the following tip.
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Tip
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You
can resize the chart graphic using its green resizing handles
(Shift
+ Click,
then drag a corner handle to maintain the proportions). However,
you cannot resize the title or the key.
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Changing
the chart area background
The chart area is
the area surrounding the chart graphic,
including the main title and key.
Double-click
the chart so that it is enclosed by a gray border.
Select
Format >
Chart Area. The Chart
Area window
appears. See Figure 121.
Choose
the desired format settings.
Changing
the chart graphic background
The chart wall is
the area that contains the chart graphic.
Double-click the
chart so that it is enclosed by a gray border.
Select
Format >
Chart Wall. The Chart Wall window
appears. It has the same formatting options as described in “Changing the chart area background”
above.
Choose
your settings and click OK.
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