Versions
Most documents go through many drafts. It is often useful to save all versions of a document. You do this by saving a copy of the document after each revision, or you could use Calc's version feature. To use the version management in Calc:
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Select File > Versions. The Versions dialog opens as in Figure 124.
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Click the Save New Version button to save a new version.
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A dialog opens where you can enter comments about this version, as shown in Figure 125.
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After you enter your comment and click OK, the version is included in the version list as shown in Figure 126.
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Now when you save the file, both versions are saved in the same file. From this point you can:
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Open an old version – Select the version and click the Open button and a read-only version of a previous version opens.
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Compare all versions – Clicking the Compare button performs an action similar to merging documents together. An Accept or Reject Changes dialog opens showing all of the changes through the different versions.
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Review the comments – Select a version and click the Show button to display the full comments made by yourself or other reviewers.
Note
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The new file is bigger in size, as if there were actually two spreadsheets saved together.
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Caution
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If you do a Save As... of a document with different versions stored in it, the old versions are not saved in the new file.
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