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Detailed Guides: Editing your Document
Finding and Replacing Text
The “Find” command can be invoked 3 ways:
-
By selecting
->
from the menubar
-
You can use the keyboard shortcut:
Ctrl
+
F
-
By clicking
on
the toolbar.
When the Find Command is invoked, a dialog appears.
The combo box labelled
Text to find
,
provides a place for you to enter the text of your search command. (In
the screenshot, that box is currently filled with
KDE
).
If you click on
Find
, then KWord will search the document until it
finds a match to your text. If KWord cannot find a match, a dialog
box will appear that says
No matches found for "Text to find"
.
Tip
If you want to repeat a recent search, simply select the arrow in the drop-down
box and a list of your most recent searches will appear. Simply select your search
from the list and click
Find
.
KWord's find feature is much more sophisticated than we
discussed above. Using the options in the dialog box, you can narrow
down your search to find
exactly
what you
want.
Regular Expressions in KWord
The default action for KWord is to search for an exact match of
the text. KWord has the ability to match text
that follows a
pattern
or a set of rules.
To enable patterns, place a mark in the box labeled
Regular expression
.
This will enable the
Edit
button.
This button can be a quick way to create regular expressions for people unfamiliar
with UNIX� regular expressions.
A more thourough discussion of regular expressions in KDE can be found in the help manual for KRegExpEditor, which can be found in the KHelpCenter.
KWord also has the ability to search your document for text that matches
certain formatting options as well as the text itself.
To include formatting options in your search, click the button labeled
Show Formatting Options
.
Once
Show Formatting Options
has been clicked, a new dialog will appear.
You can use this dialog to select the options you want to include in your search.
The left column consists of 13 check boxes. If there is a mark in the check box, then KWord will evaluate
any searchable text for that property. If no mark is in the check box, KWord does not consider that property when performing a search.
-
Family:
-
Use this combo box to select the font family you want to include in your search text.
-
Size:
-
Use this spin box to set the font size you want KWord to search for.
-
Color:
and
Background color:
-
Clicking on either of these two buttons allows you to select the font color and/or background color respectively,
you want KWord to search
for. For more information on selecting a color, see the
section on Selecting Colors from the Color Dialog.
-
Bold:
and
Italic:
-
Use these
Yes
/
No
radio boxes to determine whether you want KWord
to include boldface or italicized fonts in the search text.
-
Strikeout:
-
You can select
None
,
Single
,
Double
or
Simple Bold
to modify your search.
-
Underline:
-
You can select
None
,
Single
,
Double
,
Simple Bold
or
Wave
to modify your search.
-
Vertical alignment:
-
You can select
Normal
,
Subscript
or
Superscript
to determine what font alignment you want KWord to search for.
-
Shadow:
and
Word by word:
-
Use these
Yes
/
No
radio boxes to determine whether you want KWord
to include shadow text in the search text and whether to search for word by word underlining and strikethrough text.
-
Capitalization:
-
You can select
Normal
,
Uppercase
,
Lowercase
, or
Small Caps
to determine what capitalization you want KWord to search for.
-
Language:
-
You can select the language of the text you want KWord to search for using this dropdown box.
Once you have selected your options, click
OK
to accept your search options.
Click
Cancel
to ignore all changes.
Click
Reset
to restore the options dialog box to the default values.
Click
Clear
to remove all marks from the checked options.
In addition to pattern matching, you can limit the search results
with a few useful options.
-
Case sensitive
-
When this option is selected, KWord will not only search for the
string of letters, but will verify that the case of the letters is the
same. For example. Searching for:
KDE
will match:
KDE
and
hiddenKDEinwords
but not:
Kde,
kde
or
hiddenkdeinwords
.
-
Find backwards
-
This option changes the direction of the search. This can be
useful when you only want to search for a string of text before the
current cursor position, not after. This option is usually used in
conjunction with
From cursor
, but if that option is
not specified, KWord will start searching from the end of the document
backwards.
-
Whole words only
-
When this option is selected, KWord will only return search
items that are surrounded by spaces, paragraph marks or punctuation. For
example. Searching for:
KDE
will
match:
KDE
but not:
hiddenKDEinwords
or
KDElike
.
-
Selected Text
-
If you want to limit your search to a specific part of
the document (a few paragraphs, for example), you can select the part of
the document you want to search
prior
to selecting
the
Find
command. When text is selected, KWord
will default to only searching the selected text. You can use this
option to enable or disable this restriction.
Note
This option will not be available if you have not selected text
prior to selecting the
Find
command.
-
From cursor
-
By default, KWord begins searching at the beginning of the
document. If this option is selected, KWord begins its search from
the current position of the cursor. The direction that KWord searches
is, by default forward in the document, but can be changed with the
Find backwards
option.
The
command is an extension of the
command. If you
are familiar with the
command, you will see many
similarities.
The
Replace
command can be invoked 2
ways:
When the
Replace
command is invoked, a dialog
appears.
The combo box labeled
Text to find:
,
provides a place for you to enter the text of your search command. (In
the screenshot, that box is currently filled with
KDE
)
You can enter your replacement text in the text box labeled
Replacement text:
. You can now click
OK
to replace all occurrences in the document, or
you can further refine your search.
KWord's find feature is much more sophisticated than we
discussed above. Using the options in the dialog box, you can narrow
down your search to find
exactly
what you
want.
Regular Expressions in KWord
The default action for KWord is to search for an exact match of
the text. KWord has the ability to match text
that follows a
pattern
or a set of rules.
To enable patterns, place a mark in the box labeled
Regular expression
.
This will enable the
Edit
button.
This button can be a quick way to create regular expressions for people unfamiliar
with UNIX� regular expressions.
A more thourough discussion of regular expressions in KDE can be found in the help manual for KRegExpEditor, which can be found in the KHelpCenter.
KWord also has the ability to search your document for text that matches
certain formatting options as well as the text itself.
To include formatting options in your search, click the button labeled
Show Formatting Options
.
Once
Show Formatting Options
has been clicked, a new dialog will appear.
You can use this dialog to select the options you want to include in your search.
The left column consists of 13 check boxes. If there is a mark in the check box, then KWord will evaluate
any searchable text for that property. If no mark is in the check box, KWord does not consider that property when performing a search.
-
Family:
-
Use this combo box to select the font family you want to include in your search text.
-
Size:
-
Use this spin box to set the font size you want KWord to search for.
-
Color:
and
Background color:
-
Clicking on either of these two buttons allows you to select the font color and/or background color respectively,
you want KWord to search
for. For more information on selecting a color, see the
section on Selecting Colors from the Color Dialog.
-
Bold:
and
Italic:
-
Use these
Yes
/
No
radio boxes to determine whether you want KWord
to include boldface or italicized fonts in the search text.
-
Strikeout:
-
You can select
None
,
Single
,
Double
or
Simple Bold
to modify your search.
-
Underline:
-
You can select
None
,
Single
,
Double
,
Simple Bold
or
Wave
to modify your search.
-
Vertical alignment:
-
You can select
Normal
,
Subscript
or
Superscript
to determine what font alignment you want KWord to search for.
-
Shadow:
and
Word by word:
-
Use these
Yes
/
No
radio boxes to determine whether you want KWord
to include shadow text in the search text and whether to search for word by word underlining and strikethrough text.
-
Capitalization:
-
You can select
Normal
,
Uppercase
,
Lowercase
, or
Small Caps
to determine what capitalization you want KWord to search for.
-
Language:
-
You can select the language of the text you want KWord to search for using this dropdown box.
Once you have selected your options, click
OK
to accept your search options.
Click
Cancel
to ignore all changes.
Click
Reset
to restore the options dialog box to the default values.
Click
Clear
to remove all marks from the checked options.
In addition to pattern matching, you can limit the search results
with a few useful options.
-
Case sensitive
-
When this option is selected, KWord will not only search for the
string of letters, but will verify that the case of the letters is the
same. For example. Searching for:
KDE
will match:
KDE
and
hiddenKDEinwords
but not:
Kde,
kde
or
hiddenkdeinwords
.
-
Find backwards
-
This option changes the direction of the search. This can be
useful when you only want to search for a string of text before the
current cursor position, not after. This option is usually used in
conjunction with
From cursor
, but if that option is
not specified, KWord will start searching from the end of the document
backwards.
-
Whole words only
-
When this option is selected, KWord will only return search
items that are surrounded by spaces, paragraph marks or punctuation. For
example. Searching for:
KDE
will
match:
KDE
but not:
hiddenKDEinwords
or
KDElike
.
-
Selected Text
-
If you want to limit your search to a specific part of
the document (a few paragraphs, for example), you can select the part of
the document you want to search
prior
to selecting
the
Find
command. When text is selected, KWord
will default to only searching the selected text. You can use this
option to enable or disable this restriction.
Note
This option will not be available if you have not selected text
prior to selecting the
Find
command.
-
From cursor
-
By default, KWord begins searching at the beginning of the
document. If this option is selected, KWord begins its search from
the current position of the cursor. The direction that KWord searches
is, by default forward in the document, but can be changed with the
Find backwards
option.
Once you have selected your options, click
OK
to accept your search options.
Click
Cancel
to ignore all changes.
Click
Reset
to restore the options dialog box to the default values.
Click
Clear
to remove all marks from the checked options.
Replace with formatted text
KWord also has the ability to replace the found text with formatted text.
To include formatting options in your search, click the button labeled
Show Formatting Options
in the
Replace With
section.
Once
Show Formatting Options
has been clicked, a new dialog will appear.
You can use this dialog to select the format of the replaced text.
The left column consists of 13 check boxes. If there is a mark in the check box, then KWord will change
any replaced text to match the property selected.
If no mark is in the check box, KWord does not consider that property when replacing text.
-
Family:
-
Use this combo box to select the font family you want your replacement text to use.
-
Size:
-
Use this spin box to set the font size you want KWord to use for your replaced text.
-
Color:
and
Background color:
-
Clicking on either of these two buttons allows you to select the font color and/or background color respectively,
you want KWord to use. For more information on selecting a color, see the
section on Selecting Colors from the Color Dialog.
-
Bold:
and
Italic:
-
Use these
Yes
/
No
radio boxes to determine whether you want KWord
to change the fonts to boldface or italicized fonts.
-
Strikeout:
-
You can select
None
,
Single
,
Double
or
Simple Bold
to use for the replacement text.
-
Underline:
-
You can select
None
,
Single
,
Double
,
Simple Bold
or
Wave
to use for the replacement text.
-
Vertical alignment:
-
You can select
Normal
,
Subscript
or
Superscript
to determine what font alignment you want KWord to use.
-
Shadow:
and
Word by word:
-
Use these
Yes
/
No
radio boxes to determine whether you want KWord
to use shadow text and/or word by word underlining and strikethrough in the replacement text.
-
Capitalization:
-
You can select
Normal
,
Uppercase
,
Lowercase
, or
Small Caps
to determine what capitalization to use for the replacement text.
-
Language:
-
You can select the language of the text you will use to replace the found text.
Once you have selected your options, click
OK
to accept your text options.
Click
Cancel
to ignore all changes.
Click
Reset
to restore the options dialog box to the initial values prior to making any changes.
Click
Clear
to remove all marks from the checked options.
Placeholders are useful when you want to add text to complex search strings. Currently KWord has only one placeholder:
Complete text string
.
This placeholder will contain the entire text string matched by the
command.
For example:
You create a search string, using regular expressions:
Reference \d
Note
In order for this string example to work, a mark must be placed in the check box labeled
Regular expression
Regular expressions are available by placing a mark in this checkbox. The use of regular expressions is beyond the
scope of this manual. For more information see the KDE Regular Expression Manual (Available in the KDE help center).
Now in the
Replace With
section of the replace dialog, you place a mark in the check box labeled
Use placeholders
. Click the
Insert Placeholder
button and select
Complete Match
. KWord will insert a
\0
in the
Replacement text:
text box.
Now surround the placeholder with parentheses, so your text string is:
(\0)
When this is executed, whenever KWord encounters the find text (ie. “Reference 0”, “Reference 1”,
“Reference 2”, etc) it will surround the text in parenthesis (“(Reference 0)”, “(Reference 1)”,
“(Reference 2)”, respectively).
As you can see, the placeholder will maintain a copy of the search text. You can use this placeholder to add text to the ends of any
search string you can imagine.
Additional options in the dialog are:
-
Case sensitive
-
When this option is selected, KWord will not only
search for the string of letters, but will verify that the case of the
letters is the same. For example. Searching for:
KDE
will match:
KDE
and
hiddenKDEinwords
but
not:
Kde, kde
or
hiddenkdeinwords
.
-
Find backwards
-
This option changes the direction of the search. This can be
useful when you only want to search for a string of text before the
current cursor position, not after. This option is usually used in
conjunction with
From cursor
, but if that option is
not specified, KWord will start searching from the end of the document
backwards.
-
Whole words only
-
When this option is selected, KWord will only return search
items that are surrounded by spaces, paragraph marks or punctuation. For
example. Searching for:
KDE
will
match:
KDE
but not:
hiddenKDEinwords
or
KDElike
.
-
Selected Text
-
If you want to limit your search to a specific part of
the document (a few paragraphs, for example), you can select the part of
the document you want to search
prior
to selecting
the
Find
command. When text is selected, KWord
will default to only searching the selected text. You can use this
option to enable or disable this restriction.
Note
This option will not be available if you have not selected text
prior to selecting the
Find
command.
-
From cursor
-
By default, KWord begins searching at the beginning of the
document. If this option is selected, KWord begins its search from
the current position of the cursor. The direction that KWord searches
is, by default forward in the document, but can be changed with the
Find backwards
option.
-
Prompt on replace
-
If this option is selected, KWord will prompt the user
before
each replacement. This allows you to
approve or disapprove each replacement.
Cut/Copy/Paste and the Clipboard�
�Spellchecking
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